What do you need from a digital reporting platform?

Welcome to Kapio Cloud’s second interview in a series where we ask different construction professionals about their needs and expectations of the coming digital transformation in construction.

We’re interviewing Production Manager Louisa Tover-Rasmussen, of MT Højgaard, a major Nordic construction and civil engineering company, who graciously gave us some of her time while surrounded by the busy workings of her current site office.

Q – What are your ideal requirements for a digital reporting system?

I’d like a 3D viewing facility. It is important that we have electronic access to the drawings on tablets and smartphones, so that he can zoom in on the details in 3D and read the description of the materials.

In addition, I’d need a facility to communicate about issues in a quick manner. That‘s important. Whenever colleagues run into a problem or surprise, they send me questions on what to do. Then I have 24 or 48 hours to come back with a solution.

It is also important for quality purposes to be able to register all the information. Our personnel take photos before and after each process. All this needs to be filed and shared.

We need to document everything to the owner if there is a change in the work process – the drawing is modified ‘as built’. We use GPS to register the level and location, for example, where the pipe is running. This is important for our quality control.

The system needs to be user-friendly. It should be easy to teach to new workers that are not necessarily IT literate how to use the system.

Q – As a main contractor, would you require your subcontractors to use your reporting system?

Yes, normally. On this project, unfortunately, we were out too late to get everybody involved on one system. In some projects that might have been dictated by the client or the client’s consultant.

Q – What do you need for the safety rounds?

Our safety coordinator comes two times a week. He does a safety meeting with the foremen and does a safety round to check everything: cables on the floor, pins, safety, walkways, lights, etc. If there is a need for action, he sends me pictures and asks me to take action.

Usually I go with him on the round. Often, I’ve already resolved many issues before he leaves the site. In some cases, due to the type of action, I call him, to inform that everything is done. The safety coordinator saves his report in the client’s filing system.

Q – In terms of language: What would you need from your system?

At this site, we use Danish and English. It would be nice to have the interface in both Danish and English, including the options when you press a button.

When I started, I could read and write English much faster than Danish. In this project, we have Polish, Italian and Slovak teams, each with a foreman that speaks English. This is true for a lot of companies in Denmark.

It would be beneficial if everybody could have access to information in his or her own language. It’s always better if you can read and express yourself in your own language.

Q – How about document control and filing?

The project engineer controls the documents. He or she has the responsibility to gather all the quality documentation, information, drawings, extra documentation like invoices and delivery, data sheets on the materials we’re using; everything for quality control that will be delivered to the client in the filing system.

We save all correspondence. I save it in my e-mail system but later the most relevant documents are saved inside the server with all the other documents.

Louisa’s takeaway

“I would need a 3D Viewing facility, an efficient communication channel and filing system. The system needs to be user-friendly and preferably have a multilingual interface.”


Louisa Tover-Rasmussen is Production Manager at MT Højgaard

Louisa Tover-Rasmussen is Production Manager at MT Højgaard, a Danish construction and civil engineering company with customers throughout Denmark and in multiple countries overseas.

MT Højgaard is focused on large and complex construction works and infrastructure projects. Tover-Rasmussen currently acts as site manager at the construction of a new 7-store laboratory building at the Technical University of Denmark, which can be seen in the background. In her everyday responsibilities she handles a number of different IT systems: 3D BIM Viewer, electronic filing systems and construction scheduling.

Use Kapio to aggregate your construction project data

Kapio has developed an integrated, BIM-compliant, Common Data Environment (CDE) for the storage of all your project drawings and other files. Files can be shared in the cloud with your project team throughout the entire life-cycle of your construction.

  • Multilingual interface
  • Flexible and easy to integrate with existing software
  • Created out of the E&C industry’s need
  • SaaS service
  • Starting at €1.99 per user per day.

For more information call +45 7875 0100 or contact Kapio.Cloud for a demo at sales@kapio.cloud

Further information

For further information on Kapio Cloud contact:
Operations Director Kasper Lorenzen, Optimise International, tel. +45 5387 5380, ksl@optimise-international.com

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